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Office Manager – Interior Design Company

Lagos, Lagos
Job Title: Office Manager – Interior Design Company
Location: Ikoyi
Employment Type: Full-time
 
Job Summary: We are looking for a highly organized, proactive, and detail-oriented Office Manager to oversee the daily operations of our interior design studio. This role requires a multi-skilled professional who can manage office administration, procurement, inventory, basic finance, vendor relations, and team coordination — ensuring that both the creative and operational sides of the business run smoothly.

Key Responsibilities
Administrative & Office Management
  • Oversee daily office operations, ensuring a clean, efficient, and well-stocked workspac
  • Maintain office filing systems (digital and physical) for drawings, invoices, contracts, etc.
  • Manage studio schedules, appointments, and calendars
  • Coordinate communication between team members, clients, and external parties
Procurement & Vendor Coordination
  • Source, negotiate, and purchase furniture, materials, finishes, and décor items as per design team specs
  • Build and maintain relationships with suppliers, artisans, and contractors
  • Track order deliveries, ensure quality control, and manage returns or replacements
  • Monitor vendor performance and keep updated contact and pricing databases
Inventory & Logistics
  • Manage and track inventory of materials, samples, furnishings, and office supplies
  • Maintain a physical or digital inventory log and generate regular stock report.
  • Coordinate deliveries to project sites and client locations
  • Ensure safe and organized storage of products and samples
Finance & Bookkeeping
  • Prepare basic financial reports (expenses, petty cash, budget tracking)
  • Support invoice preparation, billing clients, and follow-up on payments
  • Liaise with the finance/accounting team on payroll, tax submissions, and reconciliations
  • Monitor operational expenses and report variances against the budget
HR & Team Coordination
  • Support onboarding and orientation of new staff
  • Help enforce studio policies and culture
  • Maintain employee records, contracts, and leave calendars
Required Skills & Qualifications
  • Bachelor’s degree in Business Administration, Finance, Supply Chain, or related field
  • 3+ years of experience in office management, preferably in a design, architecture, or creative studio environment
  • Strong organizational and multitasking abilities
  • Knowledge of procurement and vendor management processes
  • Working knowledge of accounting software (e.g., QuickBooks, Xero) and MS Office Suite
  • Excellent communication, negotiation, and problem-solving skills
  • Familiarity with design-related products (furniture, fabric, finishes) is a strong advantage

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